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REGULATORY

Anticipating IT system disruptions to turn regulatory constraints into digital maturity.

The electronic invoicing reform is not just a standard digitization project; it is a profound transformation that introduces three simultaneous shifts to the IT system: the transition from images to structured data (Factur-X, UBL, CII), mandatory intermediation via an Accredited Platform (PA), and the evolution of the invoice into a dynamic workflow.

As a specialist in Finance, Procurement, and Supply Chain integration, Aerow supports mid-caps and large corporations well corporate regulatory compliance. We seamlessly connect your accredited platforms to your existing environments (ERPs, middlewares, DMS/ECM) to secure your transformation journeys and automate your processes.

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Our Expertise & Solutions

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Our technical and business support covers the entire lifecycle of your invoices and financial workflows:

  • Dynamic Lifecycle: Automation of the 4 mandatory statuses (Submitted, Rejected, Refused, Received) and integration of lifecycle milestones to eliminate informal exchanges.

  • Complex Scenarios & E-Reporting: Management of specific use cases (credit notes, down payments, self-billing, intercompany flows) and frequently overlooked e-reporting mandates (B2C sales, cross-border purchases).

  • Reliable Audit Trail & Evidentiary Archiving: Designing a unified archiving architecture to preserve your invoices for 10 years within a regulatory, compliant Electronic Archiving System with legal evidentiary value

Four ERP-to-Accredited-Platform Integration Patterns

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To inject the Accredited Platform (PA) as a critical, resilient component of your infrastructure, we master four architecture models tailored to your existing systems:

  • Pattern A (Direct ERP-to-PA API): Ideal for modern ERPs (SAP S/4HANA, Oracle Cloud, Dynamics 365) to deliver minimal latency.

  • Pattern B (Middleware / ESB): Total decoupling via MuleSoft, Talend, or Azure Integration Services—perfect for format transformations (EDI to Factur-X) and multi-entity corporate groups.

  • Pattern C (Deferred Batch Flows): Built-in robustness via a secure file exchange area, suited for legacy ERPs (SAP ECC, AS/400).

  • Pattern D (DMS / ECM as the Core Pivot): Integrating the Accredited Platform directly into your document management system for a unified view, ideal during the workflow coexistence phase.

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Managing the Transition Period (2026–2027)

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The primary operational pitfall lies in the heterogeneous coexistence of workflows. Starting September 2026, your IT system must simultaneously handle four distinct streams without any process disruption:

  • Electronic Invoices received via the Accredited Platform (from Large Enterprise and Mid-Cap suppliers).

  • PDF Invoices received by email (from SME suppliers), requiring our advanced OCR/IDP capture technologies.

  • Paper Invoices received by mail (requiring time-stamped digitization).

  • Customer Invoices issued from your end via the Accredited Platform.

Aerow safeguards this critical phase through multi-criteria deduplication mechanisms (to prevent duplicate payments between PDFs and the Accredited Platform) and by deploying a technical partner-tracking registry (Procurement / IT Department).

Why Aerow ?

  • Rigorous Integrator Expertise: We do not treat the Accredited Platform (PA) as a basic SaaS tool, but as a critical infrastructure component. We evaluate your platforms against a strict framework: API quality, contractual SLAs ($\ge$ 99.9%), cost-free reversibility, and robust security (OAuth 2.0, mTLS, ISO 27001).

  • Cross-Functional Governance: We help you structure your organization by defining an Electronic Invoicing Process Owner—acting as the core pivot between Finance, IT, and Procurement.

  • Continuity Guarantee: Designing fallback procedures (local queuing systems) to maintain operational resilience and handle potential Accredited Platform downtime during month-end closes.

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