REGULATORY
Anticipating IT system disruptions to turn regulatory constraints into digital maturity.
The electronic invoicing reform is not just a standard digitization project; it is a profound transformation that introduces three simultaneous shifts to the IT system: the transition from images to structured data (Factur-X, UBL, CII), mandatory intermediation via an Accredited Platform (PA), and the evolution of the invoice into a dynamic workflow.
As a specialist in Finance, Procurement, and Supply Chain integration, Aerow supports mid-caps and large corporations well corporate regulatory compliance. We seamlessly connect your accredited platforms to your existing environments (ERPs, middlewares, DMS/ECM) to secure your transformation journeys and automate your processes.
Our Expertise & Solutions
Our technical and business support covers the entire lifecycle of your invoices and financial workflows:
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Dynamic Lifecycle: Automation of the 4 mandatory statuses (Submitted, Rejected, Refused, Received) and integration of lifecycle milestones to eliminate informal exchanges.
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Complex Scenarios & E-Reporting: Management of specific use cases (credit notes, down payments, self-billing, intercompany flows) and frequently overlooked e-reporting mandates (B2C sales, cross-border purchases).
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Reliable Audit Trail & Evidentiary Archiving: Designing a unified archiving architecture to preserve your invoices for 10 years within a regulatory, compliant Electronic Archiving System with legal evidentiary value
Four ERP-to-Accredited-Platform Integration Patterns
To inject the Accredited Platform (PA) as a critical, resilient component of your infrastructure, we master four architecture models tailored to your existing systems:
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Pattern A (Direct ERP-to-PA API): Ideal for modern ERPs (SAP S/4HANA, Oracle Cloud, Dynamics 365) to deliver minimal latency.
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Pattern B (Middleware / ESB): Total decoupling via MuleSoft, Talend, or Azure Integration Services—perfect for format transformations (EDI to Factur-X) and multi-entity corporate groups.
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Pattern C (Deferred Batch Flows): Built-in robustness via a secure file exchange area, suited for legacy ERPs (SAP ECC, AS/400).
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Pattern D (DMS / ECM as the Core Pivot): Integrating the Accredited Platform directly into your document management system for a unified view, ideal during the workflow coexistence phase.
Managing the Transition Period (2026–2027)
The primary operational pitfall lies in the heterogeneous coexistence of workflows. Starting September 2026, your IT system must simultaneously handle four distinct streams without any process disruption:
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Electronic Invoices received via the Accredited Platform (from Large Enterprise and Mid-Cap suppliers).
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PDF Invoices received by email (from SME suppliers), requiring our advanced OCR/IDP capture technologies.
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Paper Invoices received by mail (requiring time-stamped digitization).
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Customer Invoices issued from your end via the Accredited Platform.
Aerow safeguards this critical phase through multi-criteria deduplication mechanisms (to prevent duplicate payments between PDFs and the Accredited Platform) and by deploying a technical partner-tracking registry (Procurement / IT Department).
Why Aerow ?
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Rigorous Integrator Expertise: We do not treat the Accredited Platform (PA) as a basic SaaS tool, but as a critical infrastructure component. We evaluate your platforms against a strict framework: API quality, contractual SLAs ($\ge$ 99.9%), cost-free reversibility, and robust security (OAuth 2.0, mTLS, ISO 27001).
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Cross-Functional Governance: We help you structure your organization by defining an Electronic Invoicing Process Owner—acting as the core pivot between Finance, IT, and Procurement.
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Continuity Guarantee: Designing fallback procedures (local queuing systems) to maintain operational resilience and handle potential Accredited Platform downtime during month-end closes.